BRWAA Post Implementation Survey. Your feedback is wanted.

BRWAA Post Implementation survey is at this address: http://goo.gl/ty1mxN

Hello BRWAA City Water Participant.

On this one year anniversary since the start of construction of the BRWAA city water project, we would like to get some feedback from you to help us gauge the success and overall satisfaction levels with the project.   To that end, we have put together a quick survey, which you can fill out online using this link (or the one above).

We are aware that many of you would like to have property damage issues addressed.  The main contractor (Dorner) as well as the private contractor that constructed the laterals to the homes (Debelak) are obligated to restore the properties back to acceptable condition.   These contractors are expected to return to the area this spring to finish up the restoration work left at the end of construction, and to deal with the expected land settling issues that occurred naturally over the course of the past year.  We expect these contractors to return to the area in late May or early June, to give the ground some time to dry out a little bit from the early spring rains.

The survey will (among other things) ask you about your particular property damage issues, and this feedback will be considered by the parties involved including the Village of Bayside, Mequon City Water, and the contractors (such as Dorner and Debelak).

Please take the time to answer the survey.   Please be sure to complete the survey all the way to the end.  Only surveys completed to the end will be recorded.   You will get a confirmation that your response has been recorded at the end of the survey.

We are also aware that some have inquired about the status of the BRWAA initial fee refunds.  Due to the unexpected success of the project, the $300 fee collected from each household member resulted in an over collection, resulting in more initial income than the association required.  Our intention is to refund a portion of this fee to each household member upon completion of the project, which we view as the completion of the land restorations mentioned above.   There will be a more detailed email about this to follow, which will be sent out just before the refunds are mailed out to the BRWAA members.

The BRWAA will exist for at least 10 years, and will act as the conduit for refunds due the membership from an agreement we have with the Mequon Water Utility.  Homes that did not originally participate in the project, and decide later to hook up to main lines constructed as part of the BRWAA project, will owe a refund to the BRWAA per this agreement.  We have a membership list that shows a handful of BRWAA members with mailing addresses different from the Bayside address now serviced by city water.   If you have a mailing address that is different from the Bayside address, please make sure to confirm your other mailing address in the survey.  It is the responsibility of each BRWAA member to inform the association of a change of address.  The BRWAA will not be responsible for refund checks lost in the mail because of a wrong mailing address.

Please take a few minutes to answer the survey, your feedback is greatly appreciated.  You can reach the survey using the links at the top of this email.

Thanks much, and I hope all is well.

…. Howard

BRWAA private lateral installations and paperwork

Hello city water project (BRWAA) participant.

The city water project is progressing, and some private homes are finally becoming eligible to hook up to the water utility.  The first homes to hook up will be in the southwest portion of the neighborhood, where the lines were first installed when the project began construction about 4 weeks ago.   If you live in this area, Debelak has probably already contacted you and has set up a lateral installation appointment for your home.  A copy of the updated construction timeline can be found on the Village web site, found here: http://www.bayside-wi.gov/?nid=363 or this direct link.  Please keep in mind that it may take a week or two after your street has been constructed, for it to be tested and ready for lateral installations.

Debelak has laid the groundwork for these installations, and will be contacting you to schedule your installation date.  They would like to proceed with the lateral installations along more or less the same route the city water project has been constructed, installing approximately 8 (eight) homes a day in our project area.   As portions of the build-out are constructed down the streets and approved for water distribution, Debelak will follow close behind, installing the laterals as the project goes forward.

Please keep in mind that because of the heavy machinery involved (and the time required to move such machinery around), and because of the water project build schedule itself, it is not possible for Debelak to schedule your install on a day of your choosing.  They will pick the install date and let you know some time in advance when they will be installing your home.  It is not necessary for you to be home when they do the install, but they will need access to your home on the day of your installation in order to perform the job.

Once the lateral (up to and including the water meter) is installed to your home, you may opt to have the Debelak plumber do the work to finish the job that day by hooking up the water supply from the meter horn to your house.

If you haven’t already done so, it is necessary for each member to fill out the Billing Application form for the water utility.   This form can also be found at the village web site: http://www.bayside-wi.gov/?nid=363 , or this direct link

As stated in the document, to comply with regulation it is necessary to accompany this with a copy of your driver’s license or other government issued photo ID.   You can then mail the documents into the City of Mequon, or you can fax them in.  For those that are more tech savvy you can scan and email the documents.  Alternatively, you can drop the application off at Village Hall, and if needed they can photocopy your driver’s license or ID for you and get these over to the water utility.   The contact information and addresses (mail, fax, and email) are given at the bottom of the form.  If possible, please send this paperwork in by the end of the week.  The utility will not turn on the water to your home until this paperwork is filled out.

As always, please email me at northwaywater@gmail.com if you have questions, and I hope all is well

…. Howard

BRWAA private lateral installati​on process

Hello city water project (BRWAA) participant.

 

As you may already know, the construction of the city water project is set to begin this Monday, May 13th.  Details regarding the construction schedule can be found on the village web site at this address: http://www.bayside-wi.gov/?nid=363

 

For the construction of the private laterals for all the homes with the best pricing possible, we have chosen to go with Debelak plumbing.   They have a great reputation in this area and have provided us with fixed pricing for the private service laterals for the homes.  The pricing for the laterals (up to and including the meter horn and meter) is $1,500 for a clear-cut installation, and $1,750 for the directional bore installation.   We feel for many reasons that the directional bore option is far superior to the clear cut option, and well worth the extra cost.  It is important to note that this pricing only covers the installation of the private service lateral up to and including the meter horn and water meter.   Additional plumbing will be needed after the meter horn to hook up the new water supply to the house.  Debelak is available to provide this additional plumbing if you would like them to, in addition to the private service lateral installation, and they can propose the pricing for you to complete the entire hook up to your home, during their initial visit to your home (more on this below).

 

The first step in the lateral installation process involves a visit by Debelak to each home (before construction of the water lines in your street) so they can work with each homeowner in order to determine the best possible placement of the public curb stop.   It is in each homeowner’s best interest to place the curb stop in the most optimal place possible, so that the entry of the lateral inside the home can be put where it is best suited for the home.  Ideally, if the curb stop is placed in the proper spot outside the home, it should minimize the private plumbing costs once inside the home.

 

We have been working with Kevin Gill from Debelak plumbing to facilitate this process.   In order to visit the 142 homes in the BRWAA as efficiently as possible, he has proposed blocking out a single day and visit as many homes as they can on that day.  He chose a Saturday, to give the best possible chance for folks to be home, and blocked out timeslots by street for which he would visit the homes on that particular street.

 

The day chosen for this is Saturday, May 18^th 2013

 

The timeslots by street for the 18th of Saturday are as follows.  If your home is on the corner of two streets, figure the earlier of the two possible time slots will be used for your home visit.

 

7:30am – 9:30am: N. Iroquois Rd

8:30am – 11:00am: N. Mohawk and W. Krause

10:30am – 12:00pm: W. Ellsworth Ln

11:30am – 2:30pm: N. Santa Monica, N. Regent Rd, Marti Ct, and Malibu Dr

1:30pm – 3:00pm: W. Glencoe Pl

2:30pm – 4:00pm: N. Seneca Rd and N. Navajo Rd

 

A map showing these timeslots can be found here:  https://docs.google.com/file/d/0Bx3ibCIthGnET0d0RVBjczJ0ek0/edit?usp=sharing

 

If someone can be home during these hours to allow Debelak access to your home on that day, then no further action is needed on your part, and someone from Debelak will show up at your home on that day within those hours.  They will only need to spend 10 to 15 minutes per home.  During this time they will visit the basement of your house, and work with you to determine what your private plumbing needs are and where best to place the entry of the lateral and meter horn inside the home.  They will also work out a plan for your additional plumbing for the city water hook up, and provide you with pricing for that interior plumbing work.  They will then mark the curb stop location with a steak in the ground outside your home, and then move on to the next home.

 

If you know that you cannot be home during these hours on May 18^th, please call Debelak at (262) 251-2630 to schedule an appointment for some other time.

 

As always, if you have any questions please feel free to contact me (Howard) at this email address: northwaywater@gmail.com .

 

Thank you much, and I hope all is well.

 

… Howard

BRWAA Vote and Meeting Reminder

Electronic vote link: https://www.surveymonkey.com/s/votetoproceed

Hello BRWAA Members:

Please remember to attend the association meeting on Monday, April 8th at 6:00pm, to be held at the Bayside Middle School cafeteria.   You are not required to attend, however we believe that this meeting will be informative and will explain how the city water implementation will proceed this spring and summer.

 

The proposal for construction of the water mains has been accepted by City Water.  As part of the BRWAA agreement, all contracts require a majority vote.  The good news is rate bids for the project came in approximately 30% less than anticipated.

 

We are at a crucial moment in the project, and want your approval to enter into a formal contract with City Water and the Village of Bayside, so that we can officially proceed with awarding the project to the contractor.  Both the Village of Bayside and City of Mequon have approved the agreement.  If we do not have the contract signed by Monday April 8th, we risk losing the favorable bid and we may incur higher costs.   There are many details to be worked out, but we must sign the formal contract this Monday, April 8th.

 

Please "Vote" electronically by clicking on the link below, and fill out the form.  If you would rather vote in person at the meeting on April 8th, that would be good too.  But if you will not be attending the meeting, please "Vote" now.  This vote is necessitated by our BRWAA Agreement.

 

Please vote by using this link: https://www.surveymonkey.com/s/votetoproceed

 

You are voting to proceed with the signing of the agreement for the construction of the public project (the water mains) between BRWAA, City Water and the Village of Bayside.  If you have any questions, please contact me (Howard) at the following email address: northwaywater@gmail.com

 

Thank you for your vote, and we look forward to seeing you at the meeting.

 

... Howard

Continuing progress and meeting announcement

• BRWAA Questionnaire (please fill out by Friday, March 15th): Click Here
• BRWAA meeting: Monday, April 8^th 2013 6:00pm at the Bayside Middle School

Hello,

 

We are continuing our progress towards the installation of city water here in Bayside for the 139 participants of the BRWAA project.   The 3-way agreement between the BRWAA, the village, and the Mequon water utility has been approved by the village board, and will be considered by Mequon this Wednesday.   The main engineering has been completed, and the bid package for the public project has been made available to the contractors for their review.

 

Meanwhile we are making progress towards finding a suitable contractor in the area to provide services in bulk for the installation of the private laterals to homes, as well as plumbing services to hook up the new water supply inside the homes.   I have been asked by some of these contractors to provide information for the homes in the association, so they can know the plumbing situation and preferences for each home.  Rather than having each contractor collect this information from each home separately, I have offered to run a questionnaire to ask each homeowner a set of questions, and then pass this information along to the contractors making proposals for the lateral and plumbing installations.

 

Please take a few moments to fill out this questionnaire for your home (it will only take a couple of minutes).   You can find this questionnaire here:

 

https://www.surveymonkey.com/s/BRWAA_Plumbing

 

Please answer the questionnaire by Friday, March 15.  By answering the questions on the survey, contractors will be able to provide the lowest and most accurate pricing for internal plumbing for your home.

 

We will be holding a BRWAA association meeting at the Bayside Middle School on Monday, April 8^th 2013 at 6:00pm.   This meeting will be held to discuss the status of the project at that point, answer questions, and explain how construction will proceed.

Welcome new members!

(Click here for BRWAA agreement)

Hello everyone,

Over the past few months, we have been working on building the number of participating homes, to lower the costs per household by as much as possible.

Now due to the recent decision of Northway Water Co-Op #2 to join the group, we are receiving a huge number of new entrants into the water project very rapidly.  At this moment, including that trust, we have 116 members of the BRWAA, and that number should continue to climb.  This is well above the 50 or so members we expected to sign up from the outset.

As each additional household enters into the association, the price will continue to fall.  At this point, because the news is so new, we are adjusting and reacting as quickly as possible to the influx of new members.  Due to the fluidity of the situation, we do not have specific pricing but it will continue to lower as each additional household enters into the association.

At this time, we believe that every single member signed to the BRWAA should be serviced by city water, and not one single signed up member will be denied access to the water infrastructure due to lack of interest near them.  The city water project will encompass almost the entire neighborhood, and will provide water access to just about the entire area.

Tomorrow Evening (December 20) actions will be taken by the Village Board regarding the financing aspects of the project.   It is preferable that everyone who is interested in participating in the city water project sign up for the project by 12 noon on that day.

As always, please feel free to contact me if you have any questions, or would like some more information.  To sign up for the project, please print out The Bayside Residential Water Access Association agreement is available from the following link below:

Bayside Residential Water Access Agreement

To sign up or city water, please sign and notorize the agreement.  The best way to get this back to us would be to drop it off at Village hall (for convienience, there is also a notary at Village hall).

We are also asking for an up front payment of $300.  If for some reason we are unable to service your residence with the city water infrastructure, this payment will be returned to you.

Please feel free to contact me with any questions, at northwaywater@gmail.com

Thank you much

... Howard

Bayside Residential Water Access Association

Hello everyone,

First of all, thank you for all who attended our meeting tonight..  The Bayside Residential Water Access Association agreement is avaialble from the following link:

Bayside Residential Water Access Agreement

The last page has the contact information sheet, which will explain the steps necessary to join the association.  

Basically we ask that you sign and notorize the agreement, and get it back to us either by mailing it back to me, dropping it off at my paper box, or dropping it off at Village hall (there is also a notary at Village hall)

We are also asking for an up front payment of $300.   This payment will be returned to you if it is determined that we are unable to service your residence with the city water infrastructure.

Please feel free to contact me with any questions, at northwaywater@gmail.com

Thank you much

... Howard